Touchscreen Yearbook Content Collection Guide
Intent: Define — Learn how to efficiently gather content for your touchscreen yearbook display.
A touchscreen yearbook is only as good as its content. This guide shows you how to collect, organize, and prepare the photos, videos, and information that will make your display engaging.
Content Types to Collect
| Content Type | Priority | Source |
|---|---|---|
| Student Photos | Essential | School photographer, SIS export |
| Team Photos | High | Coaches, athletic department |
| Activity Photos | High | Club advisors, student contributors |
| Event Photos | Medium | School photographer, social media |
| Videos | Medium | Athletic department, drama, band |
| Historical Archives | Optional | Library, alumni office |
| Achievements | High | Counselors, athletic records |
Content Collection Timeline
| Week | Focus | Deliverable |
|---|---|---|
| 1-2 | Planning | Content inventory, source list |
| 3-4 | Student Photos | All student headshots uploaded |
| 5-6 | Teams & Activities | Group photos organized by category |
| 7-8 | Events | Major event galleries complete |
| 9-10 | Videos | Video content embedded and tested |
| 11-12 | Review | Quality check, gap filling |
Photo Collection Checklist
Technical Requirements
- Resolution: 1200px minimum on longest side
- Format: JPG preferred, PNG acceptable
- Naming: Consistent convention (lastname_firstname.jpg)
- Metadata: Date taken, event name if applicable
Content Considerations
- Diverse representation across grades/activities
- Mix of posed and candid shots
- Action shots for sports/performances
- Consent/release forms on file
Collection Methods
| Method | Best For | Setup Effort |
|---|---|---|
| School Photographer Export | Student headshots | Low |
| SIS Integration | Student data, photos | Medium |
| Upload Link | Event photographers | Low |
| Student Submission Form | Senior profiles, bios | Low |
| Social Media Import | Candid event photos | Low |
| Direct Upload | Everything else | Varies |
Email Template: Content Request
Use this template to request content from coaches, advisors, and teachers:
Subject: [Team/Club Name] Photos Needed for Digital Yearbook
Hi [Name],
We’re building our digital yearbook and need photos from [Team/Club]. Could you send the following by [Date]?
What we need:
- Team/group photo (high resolution)
- 5-10 action/activity photos
- Any highlights or achievements to mention
How to submit: Upload directly here: [Upload Link] Or reply to this email with attachments.
Technical notes:
- JPG or PNG format
- At least 1200px wide
- Include names if not obvious
Thanks for your help!
[Your Name]
Video Content Best Practices
| Guideline | Why It Matters |
|---|---|
| Host on YouTube/Vimeo | Reliable playback on touchscreens |
| Keep Under 3 Minutes | Visitors won’t watch long videos |
| Add Captions | Accessibility + silent browsing |
| Thumbnail Matters | First impression on the display |
Content Quality Standards
| Element | Minimum | Ideal |
|---|---|---|
| Photo Resolution | 1200px | 2400px+ |
| Photo Format | JPG | JPG at 80%+ quality |
| Video Resolution | 720p | 1080p |
| Video Length | Under 3 min | 1-2 minutes |
| Text Accuracy | Spell-checked | Proofread by subject |
Common Content Gaps (and How to Fill Them)
| Gap | Solution |
|---|---|
| Missing student photos | Parent submission form, retake day |
| No action shots | Ask yearbook students to capture events |
| Outdated team info | Athletic director review session |
| No videos | Partner with A/V class, use slideshows |
Link to Hub Pages
Get Help With Content Collection
We’ll help you plan your content strategy during your demo.
