Athletic Archive File Format Validation Checklist for Photos, Video, and Records
A file with the wrong extension, a video container that refuses to open, or a photo saved at screen resolution instead of print resolution can quietly corrupt years of athletic archive work long before anyone notices. School athletic archives collect content from dozens of sources—booster photographers, student journalists, streaming platforms, vendor exports, and donated scrapbooks—each with its own format assumptions. Without a systematic validation step, mislabeled files, unsupported codecs, and format mismatches enter the archive undetected and surface at the worst possible moment: a hall-of-fame induction, a donor recognition event, or a digital yearbook publication deadline.
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