Athletic Archive Duplicate Detection Checklist: Find Repeated Photos, Files, and Records
Duplicate files are the silent clutter problem in every school athletic archive. The same championship photo gets uploaded by three different contributors. An athlete appears twice in the hall-of-fame nomination database with slightly different name spellings. A statistics export from 2019 exists in four folders under four different filenames. By the time a recognition committee sits down to build a display or a nomination packet, staff are sifting through hundreds of redundant files trying to figure out which version is authoritative, which one is highest resolution, and which duplicate record caused the award certificate to be printed with the wrong graduation year.
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