Athletic Archive Removable Media Intake Checklist: Safely Preserve Drives, Discs, and Cards
Every athletic department eventually inherits a box of removable media. USB drives from a retired coach, a stack of CD-Rs from the early 2000s, SD cards from a former team photographer, a handful of external hard drives from a booster who stored championship footage. Each piece of media potentially holds irreplaceable photos, game video, yearbook files, records, and athlete histories that exist nowhere else. The challenge is getting to that content without damaging the originals, importing malware, corrupting files, or losing track of what came from where.
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Athletic Archive Database Export Checklist: Preserve Records Beyond One Software Platform
Athletic records stored inside a single software platform are only as permanent as your subscription. When a vendor is acquired, a contract lapses, or a district procurement policy shifts to a different approved platform, schools that haven’t exported their own data in a portable format can find themselves locked out of years of athlete profiles, award histories, statistics, and hall-of-fame records. The recovery process — piecing together program history from printed programs, old spreadsheets, and staff memory — takes months and never fully reconstructs what was lost.
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