Privacy Policy for DigitalYearbook.org
Intent: Decide — Understand how we handle privacy for digital yearbooks and touchscreen displays.
This privacy policy explains how we collect, use, and protect information when you use DigitalYearbook.org. We are committed to protecting student privacy while delivering an engaging digital yearbook and interactive touchscreen experience.
Information We Collect
Yearbook & Recognition Content
- Names, graduation years, and school affiliations (as provided by your school or authorized submitters)
- Photos, videos, and captions uploaded to build digital yearbooks
- Activities, teams, awards, and achievements (if your school includes them)
- Alumni-submitted updates (optional and opt-in)
Technical Information
- Usage data (page views, clicks, searches) to understand engagement
- Device/browser information to ensure compatibility
- System performance metrics
- Administrative access logs for security auditing
How We Use Your Information
Yearbook Publishing & Access
- Rendering your digital yearbook pages on web/mobile
- Enabling search and filtering so visitors can find relevant content
- Displaying yearbook content on touchscreen kiosks (if enabled)
System Improvement
- Improving performance and accessibility
- Preventing abuse and protecting accounts
- Developing new features based on aggregate usage trends
Data Protection
We implement robust security measures to protect your information:
- Secure cloud storage with encryption
- Regular security audits and updates
- Role-based access control
- Automated backup systems
- Data retention policies
- Secure content management system
Student Privacy & School Controls
Schools control how content is published and who can access it. Depending on your configuration, yearbooks may be:
- Public
- Password-protected
- Restricted to authenticated users
If you are a parent/guardian, student, or alumni and believe content should be updated or removed, please contact your school first. We work with schools and authorized administrators to process requests.
Information Sharing
We may share information with:
- School administrators and authorized staff
- IT/support personnel for maintenance and troubleshooting
- Approved service providers used to operate the platform (e.g., hosting, analytics)
We will never sell or inappropriately share personal information.
User Rights
Recognized individuals have the right to:
- Review their information
- Request updates or corrections
- Control visibility of certain information
- Request removal of information
- Access usage logs of their information
Updates to Privacy Policy
We regularly review and update our privacy policy to ensure it reflects:
- Current data protection standards
- New system features and capabilities
- Updated security measures
- Regulatory requirements
- User feedback and concerns
Contact Us
For privacy-related questions or concerns:
- Email: support@digitalyearbook.org
- Or use our contact page: /contact/
